Privacy Policy

Compilation date 8 December 2021

1. Registrar

Järventila Oy / Järvenkylä farm
ID number: 2566867-2
Järvenkyläntie 825, 21570 Sauvo

2. Register contact person

Tanja Seppä
maatila@jarventila.fi

3. Register name

Järvenkylä farm recruitment register

4. Purpose of personal data processing

Recruitment process.

5. Register’s computer programs

Employee information is available in the following information systems:

Maatalousuvos Suonentieto
Salary calculation (Saas version)
E-mail maatila@jarventila.fi
Possible recruitment summary table of selected employees on a local computer

6. Data content of the register

The register contains information about employees according to the following grouping

Agricultural advisor Suonentieto: see employee data privacy register
An employee is only registered in Suonentieto when he has been selected for a job and has accepted the position.

Email:
Job applications sent by applicants

Local computer recruitment summary table of selected employees:
Personal information (Name, Date of birth)
Address
Email

7. Sources of information according to the regulation

The information is obtained from the information provided by the employee and obtained during the interview.

8. Data storage period

Applications 1 year.
Summary table of selection criteria for 5 years.

9. Transfers according to the data rule

The controller does not disclose personal data to outsiders and does not disclose or use data
for marketing or other purposes without the data subject’s consent.

10. Data transfer outside the EU or EEA

The data in the register will not be transferred outside the EU or EEA.

11. Principles of registry protection

A: Manual material:
Signed employment contracts, work certificates, tax cards and documents related to immigration, as well as materials related to payroll are kept in folders in office premises and in electronic form. The office premises are locked when there is no work there.

B: Information processed by ATK:
The supplier mentioned in point 6 of the information system is the administrator of the register and the information is stored on their servers. The server is protected by a firewall and other technical measures. Information in the register can only be processed by persons with a username and password.

Local machines are user locked (username and password required).

12. Rights of the data subject

A. The right to get access to data
According to Article 15 of EU 2016/679, the data subject has the right to get access to personal data concerning him. The request is addressed to the registry contact person mentioned in point 2

B. The right to file a complaint with the supervisory authority
According to Article 77 of EU 2016/679, the data subject has the right to file a complaint
with the supervisory authority at the data protection commissioner’s office if he considers that
the processing of personal data violates the regulation.

C. The right to demand correction of information
According to Article 16 of EU 2016/679, the registered person has the right to demand the correction of incorrect information about himself in the register. The request is addressed to the registry’s
contact person.

D. The right to delete data
According to Article 17 of EU 2016/679, the data subject has the right to have the data controller
delete personal data concerning the data subject without undue delay. The request
is addressed in writing to the registry’s contact person. The right to delete data does not apply in statutory registers.

E. The right to transfer data from one system to another
According to Article 20 of EU 2016/679, the data subject has the right to transfer his personal data from one system to another, provided that the processing is based on consent or an agreement, and that it is done automatically. The registered person also has the right to have his data transferred directly from one controller to another, if it is technically possible. The request is addressed to the registry’s contact person. The right to transfer data from one system to another does not apply in statutory registers.

13. Data processing parties

Järventila Oy / Järvenkylä farm owners and people doing recruitment.
Administrators of the registers (section 6.) computer program services.

14. Privacy statement change log

Creation 8 December 2021
Tanja Seppä